Current available cash
$184,200
Across connected operating accounts
Lowest projected cash
$62,400
Expected during the week of october 12
Cash safety level
$75,000
The minimum cash reserve selected by the owner
Weeks of cash runway
23.2 weeks
Based on the expected scenario
Cash risks detected
9
Weeks projected close to your safety level
Cash-risk warning
Available cash is projected to fall $12,600 below your selected safety level during the week of october 12.
In this sample, payroll and the annual insurance payment are the primary causes.
13-week cash forecast
Projected ending cash by week
- Expected
- Best case
- Downside
- Safety level
PR payroll · LN loan payment · TX tax payment · INS insurance renewal · VEN large vendor bill · DEP expected group deposit · SEA seasonal demand change. All future amounts are forecasts, not guarantees.
In tomorrow's morning briefing
Available cash is projected to fall to $62,400 during the week of october 12, below your $75,000 safety level. The bills due that week total $70,100 against expected receipts of $38,400.
Why cash is changing
What is moving your cash?
Totals cover the next 13 weeks. Select any category to see the data behind it. Future amounts are forecasts or estimates.
Cash coming in
+$133,400Cash going out
−$145,900Upcoming obligations
Large payments ahead
Payroll
Labor · Due October 14
ConfirmedRecurring · every 2 weeksSource: QuickBooks Payroll
$28,700
Annual insurance premium
Insurance · Due October 16
ConfirmedRecurring · annualSource: Uploaded invoice
$19,500
Loan payment
Debt · Due October 17
ConfirmedRecurring · monthlySource: Connected bank account
$11,200
Property tax
Taxes · Due November 1
EstimatedRecurring · annualSource: Prior-year payment
≈ $8,400
Linen & laundry vendor
Vendors · Due October 22
ConfirmedRecurring · monthlySource: QuickBooks accounts payable
$6,400
PMS & software subscriptions
Subscriptions · Due October 28
ConfirmedRecurring · monthlySource: Connected bank account
$3,100
Scenario simulator
Test a solution before making the decision.
Nothing here is executed. The simulator only estimates what could happen to your cash position so you can talk it through with your team or advisor.
Move the $19,500 annual insurance payment later.
Percentage points above or below the expected scenario.
Percentage change to average daily rate.
One-time contribution from ownership.
New loan proceeds received in the next four weeks.
Weekly reduction in labor cost.
Percentage points of channel mix moved to direct.
Weeks the planned $46,000 renovation spend is pushed out.
One-time unplanned cost.
Weeks earlier the $21,000 in deposits are collected.
Simulation result
- Original lowest cash
- $62,400
- New lowest cash
- $62,400
- Difference
- +$0
- Effect on cash runway
- +0.0 weeks
- Safety level ($75,000)
- Breached
Move a control to model a possible solution. All results are estimates.
Assumptions used
- Normal booking pace for the next 13 weeks
- Historical collection timing on room revenue
- Cancellation rate at the trailing 12-week average
- OTA payouts received 14–21 days after stay
Avenlyr never moves money or changes a payment on your behalf. Any action requires your approval and, where relevant, professional review.
Recommended actions
Possible actions to review
These are illustrative demo suggestions, not advice about your hotel. Each option is a suggestion for you to review, not an instruction. Avenlyr will never recommend delaying payroll, skipping taxes, breaking a contract or cancelling insurance.
Review the insurance-payment date
+$19,500 timing shift- Potential effect
- Keeps cash above the selected safety level for two additional weeks.
- Reason
- The annual premium lands in the same week as payroll and a loan payment.
- Supporting data
- Uploaded insurance invoice · QuickBooks Payroll · loan schedule
- Confidence
- High confidence
Confirm any change directly with the insurance provider before adjusting the payment. Never let coverage lapse.
Reduce avoidable overtime during the next three weeks
+$3,200 estimated- Potential effect
- Approximately $3,200 in lower cash outflow.
- Reason
- Overtime hours are running above budget while occupancy is forecast to soften.
- Supporting data
- QuickBooks Payroll · labor budget · forecast occupancy
- Confidence
- Medium confidence
Make sure staffing remains sufficient for expected occupancy and service standards.
Follow up on outstanding group deposits
+$21,000 potential- Potential effect
- Up to $21,000 in earlier cash receipts.
- Reason
- Two contracted deposits are due within the next seven days and have not been received.
- Supporting data
- Group contracts · accounts receivable ageing
- Confidence
- High confidence
Keep the relationship in mind — confirm terms before sending a payment reminder.
Cash safety level
Choose your minimum cash reserve
Your safety level is the lowest cash balance you want your hotel to hold. Avenlyr warns you before your forecast drops below it. Current setting: $75,000.
Recommended cash safety level
$75,000
This equals approximately four weeks of average operating expenses plus the next scheduled debt payment.
This is an estimate, not professional financial advice.
Data sources & quality
Every number shows where it came from
Data used in this forecast
Illustrative bank data
Sample operating accounts — bank connections are planned
DemoIllustrative Mews data
Sample booked room nights — live Mews sync is coming soon
DemoIllustrative QuickBooks data
Sample payables & payroll — live QuickBooks sync is coming soon
DemoUploaded CSV files
Recurring expenses & loan schedule
User enteredRoom revenue collection timing
Cancellations, refunds, OTA payout delay
AI forecastProperty tax
Based on prior-year payment
Estimated
Forecast confidence reduced
Missing information
- Payroll has not updated in nine days
- No insurance payments have been entered for next year
- Bank balance was last refreshed yesterday
Money protected
Results you have recorded
Estimated cash protected
$15,900
Confirmed cash protected
$12,700
Cash risks resolved
2
Cash risks still open
1
Collected overdue group deposit
Completed October 8 · Cash risk resolved
Expected cash effect $8,500
Confirmed received $8,500
Renegotiated linen vendor terms to net 30
Completed October 2 · Cash risk resolved
Expected cash effect $4,200
Confirmed received $4,200
Reduced avoidable overtime
In progress · Cash risk still open
Expected cash effect $3,200
Confirmed received —
Security and trust
- Role-based access for owners, managers and viewers
- Property-level permissions on every forecast
- Audit history for manual changes and assumptions
- Clear data-source labels on every number
- Encryption in transit and at rest
- No automatic payments or bank transfers — ever
- No financial action without your approval